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2023 VENDOR APPLICATION

2023 PANGAIA FESTIVAL – June 17-18, 2023 

AS OF MAY 2023, WE ARE SOLD OUT OF INDOOR BOOTHS. WE HAVE NO MORE INDOOR BOOTHS AVAILABLE FOR OUR 2023 EVENT

  • Your 2023 PanGaia Vendor Coordinator is WREN PERUCCI, assisted by Mars Rierson.
  • Vendors pay booth fees at the time of application submission. We do not offer one-day booth rates. Vendors must commit to the full two-day festival.
  • A $20.00 cleaning deposit is due at the time of check-in. It may not be paid in advance. Please have ready cash or a check payable to North Western Circles Association when you check-in. This deposit is returned to you when you check out if your booth area is clean and clear. Failure to check out with festival staff results in forfeiture of your security deposit.
  • All vendor fees are non-refundable after June 1, 2023.
  • “Hands-on” services such as massage require all necessary local certifications in hard copy.
  • All vendors must show a copy of their California Seller’s Permit specifically listing 8990 Kruitof Way, Fair Oaks, California 95628 as an authorized vending location for their business. If you do not have a seller’s permit, please go to THE CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATION and fill out the online form. It is FREE and easy. This step MUST be completed before you apply to vend as the seller permit number is a required field on the application. If you require additional assistance in obtaining the permit, please contact the CDTFA directly at 1-800-400-7115.
  • Set up begins at 3:00 PM on Friday, June 16th. No set up after dark on Friday. All inside vendors MUST set up on Friday. (WE ARE SOLD OUT OF INSIDE BOOTHS FOR OUR 2023 EVENT)
  • Outside vendors must complete setup by 9:00 AM on Saturday, June 17th.
  • Vendors must remain for and participate in both festival days until the festival closes.
  • Vendors may close their booths at 8:00 PM on Saturday.  We do not provide booth lighting.
  • Vendors may begin packing up at 3:00 PM on Sunday, June 18th, but are welcome to remain open until 5:00 pm if they wish to do so.
  • We welcome outside vendors to camp overnight in their booth areas on Friday and/or Saturday night. (We do not allow guest camping – Vendor and Security staff only)
  • Quiet time for overnight campers begins at 11 PM. Please be considerate of other vendors who are trying to sleep onsite.
  • We provide overnight security on Saturday night only.
  • All vendors must check in with event staff, who will process each vendor into their booth location and collect cleaning deposits. Do not begin to set up your booth until a PanGaia staff member confirms your booth location.
  • No vehicles allowed onto the festival grounds due to VFW regulations. They must remain in the parking/driveway area. Please do not park in handicap spaces, even to load or unload, unless you have a placard.
  • Once the booth area is set-up, please move any vehicles from the main parking lot to the further lot to allow our patrons easier access to the festival grounds.
  • We do not provide electricity for vendors.
  • VFW rules prohibit the use of grills for personal cooking on the festival grounds.
  • Please arrange for transportation of your goods and displays to the vendor space as we do not have moving assistance available.
  • Please be gracious to all attendees.
  • Vendors must provide their own shade, tables, and chairs.
  • No open flames allowed in vendor booths.
  • Our venue is private property and as per VFW regulations, no vendor is allowed to sell cannabis or CBD products, soft drinks, or alcohol at our festival
  • Vendors must bring a working fire extinguisher.
  • Vendors are responsible for the behavior of anyone accompanying them to the event, including minor children and co-workers/helpers.
  • Vendors must leave their booth area clean and clear of all evidence they were there when they check out.
  • Do not place vendor inventory or additional items on the VFW memorials located throughout the festival grounds.
  • Vendors may be required to leave the premises without refund of booth fees paid if they or anyone accompanying them do not abide by festival rules.
  • If you need assistance at any time during the festival, please locate a festival staff member, identifiable by their brightly colored badges worn on a lanyard.

Once you fill out the application below, keep scrolling to get to the link to pay for your vendor booth space. We cannot process your application until it is complete, including the fee payment. Submitting the application below indicates that you have read and agree to the terms listed above.

CLICK “SUBMIT” (ABOVE) ON YOUR APPLICATION, THEN PAY YOUR BOOTH FEE

YOU MUST SUBMIT YOUR VENDOR BOOTH FEE OR WE CANNOT PROCESS YOUR APPLICATION. PAY BELOW:

Vendor Booth Fees

Note: If you do not have a PayPal account, click on “Pay with Debit or Credit Card” below the box for PayPal address.